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Academic Venues
At your core, you’re focused on education — but your university has so much more to offer.
From lecture halls and labs to performance spaces and sports facilities, your campus is packed with resources that are valuable far beyond the student community. Building relationships with external partners, businesses, and community groups isn’t just good for visibility — it’s a smart way to support long-term funding and impact.Switch helps you bring it all together. It connects academic scheduling with commercial bookings, catering, equipment hire, and more — so you can open up your spaces without overcomplicating things. With real-time availability and pricing, external users can easily see what’s available and make bookings, helping you generate revenue while staying focused on what matters most: delivering an outstanding education.
Making the Most of University Spaces with Switch
Unified Resource Management
- Manage multiple spaces, facilities, and services with specific rates or booking rules through a central calendar.
- Configure availability periods, peak times, and minimum or maximum durations.
- Set rate cards, discounts, promotions, and payment/cancellation terms.
- Handle dependencies with other resources and post-event tools for payment and feedback.
Online Booking and Payment Tools
- Offer live availability and real-time booking for various services, including room hire, appointments, food packages, equipment hire, and parking.
- Provide instant booking for less complex services and venue tours.
- Facilitate online payments for deposits, balance payments, and instant payments with configurable pricing options.
Self-Service Customer Portal
- Allow customers to pre-order food and equipment, manage guest lists, amend booking details, make online payments, and organise third-party suppliers.
- Enable choices and confirmations for room layouts, setup, and AV requirements.
Integrated CRM System
- Set up automated, customised email and SMS communications using system templates.
- Send automatic emails for booking confirmations, enquiries, menus, invoices, and follow-ups.
- Apply variable prices and payment terms for different customer groups and manage user permissions.
- Segment customers based on hire type, event, location, and activity, and run targeted promotions.
Performance Management and Reporting
- Access real-time insights into space and venue performance with configurable online dashboards.
- Generate reports on key data such as revenue, bookings, conversions, attendance, and occupancy.
- Allocate budgets, targets, and performance measures based on usage, profitability, and revenue.
- Configure reports in multiple formats and share them electronically with teams or suppliers.
Take your planning to the next level
Let us show you how easy venue and event management can be — book a demo today.
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